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Mark attendance

Mark someone present, absent or half day, with a written reason.

  • For:HR
  • Takes:1 minute
  • On:computer or phone

Before you start

  • You have the HR administrator role, or you are the owner.
  • The person was employed on the day you mark.

Mark a day

  1. Open Attendance. Under Attendance days and exceptions, find the Mark attendance panel.
  2. Choose the Employee and the Date. The date can be today or an earlier day.
  3. Under Kind, choose Absent, Half day or Present.
  4. Write the Reason (at least 8 characters).
  5. Press Mark attendance. You see Attendance mark saved.
The numbers match the steps.

Tip

For people set to HR marks it, the app's rule is “Present unless HR marks otherwise”. Mark only the days they were absent or worked half a day.

Change or remove a mark

  1. If the day already has a mark, you see That day already has a mark. Replace it to change it. Press Replace to save your new mark in its place.
  2. To remove a mark, find the day under Recent day summaries, write the Reason for withdrawal (at least 8 characters) and press Withdraw mark.

Watch out

Write a reason someone else will understand later. It is kept with the mark.

If something goes wrong

What you seeWhat to do
A mark can only be made for today or an earlier date.Wait until the day has started, or choose an earlier date.
The person is on approved leave on that date. Withdraw the leave first.That day is approved leave, so it cannot be marked. Check the date, or choose another day.
The person was not employed on that date.Check the date against their joining date or last working date.
Attendance rules are not set for that date.Save the clock-in rules in Attendance setup first. See Attendance rules.
Check the date and the kind, and add a reason of at least 8 characters.Choose a kind and write a reason of at least 8 characters.
You cannot mark attendance.Ask the owner for the HR administrator role.
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